Cube Life

5 Steps to a Brilliant Reference List

EntryLevelLifeButton_D You might have a great, top-notch résumé on file to give to potential employers, but that’s not all you need in your job hunting portfolio. You’ve still got more work to do! Although employers want to see background information, skills, and awards on your résumé, they also want to see a list of references. A reference list is important because employers want to know which individuals they can contact to verify your information and get another perspective of who you are.

So, here are some important tips you need to know about creating a reference list.
 
Select References
First and foremost, your references should really know you. Don’t list anyone as a reference who has only met you once. These individuals may speak to a potential employer about you, so you want to list individuals who know you and will speak highly of your work ethic. One negative reference can drastically impact your chances of getting hired for a job, so be careful about who you list. Choose individuals who will gladly give you a positive recommendation.

Also, when it comes to the number of references you have, the more you have to list, the better. It’s never a bad thing to list more references than an employer will check. For entry-level job seekers, it’s a good idea to list at least four references.
 
Keep References Professional
It’s also better to list professional references rather than personal references. Professional references may include previous employers, co-workers, teachers, professors, and mentors. Personal references are more like family members and close friends. Although your family and friends are your biggest fans and they would give you a raving recommendation, use caution.

When you’re looking for a job, especially an entry-level position, try to find references connected to the field you want to go into. Potential employers want to know how you excelled at a particular project, your ability to work well on a team, how you handle pressure, etc. So, just be sure to list references who can tell of situations and circumstances where you showcased these skills.

Ask Permission
Before you list someone as a reference, ask them first if it’s OK for you to include them. Call or ask them in person, and explain why you want to list them. Usually, a person will be flattered and honored that you asked. This is also a great way to continue building your professional relationship with that individual. Also, by getting permission, you give them a chance to be prepared in case the employer does call so they won’t be caught off guard. Just make sure your reference hears from you first – and not from the employer – that you listed them as a reference.

Create the Reference List
Once you know who you want to include as your references, it’s time to create the list. Create a separate reference list in addition to your résumé.  Include the first and last name of the reference, their relationship to you, their job title, employer, business address, phone number, and e-mail address.

Keep the formatting on your reference list similar to the format of your résumé – you want these two documents to look like they go together. Use the same font type and font size that you used on your résumé. Times New Roman, 12 point font is a good choice.

If you have a headline on your résumé, such as your name and contact information across the top, replicate that on the reference list too. Keep this document to one page in length, and list your references in order of who knows you best – not in alphabetical order. Employers usually start at the top of the list when making calls, so be sure your strongest references are listed at the top.
 
Distribute Your Reference List
As a rule of thumb, traditionally you don’t give a reference list to an employer unless they ask you for it. So, at the bottom of your résumé, put “References Available Upon Request,” to let employers know that you’ve thought ahead and are prepared. Most employers know that your references are available on request, but just starting out in your job hunt, it’s still OK for you to let them know you have already created a list. Be sure to have your list available on the day of your interview just in case that information is requested. Today, thanks to the internet and an abundance of search websites, employers can research your references online as well. 

A reference list is a great thing to have. And who better to recommend you than those who can speak well of your work! Start thinking today about who you could list on your reference list. A professor? Intern supervisor? Manager from an organization you volunteer for? If you can’t think of individuals to list, it’s time to get out there and start making connections. Also, keep in mind that although employers might do a reference check on you, they could also do a random check and search for information about you online. Check back in to My Entry-Level Life next week to find out if your social networking sites like Facebook, Myspace, and Twitter could help you land a job or hurt your shot!

Do you have any other ideas for creating a reference list? If so, leave us a comment!

The Building Blocks of a Successful, Professional Résumé

Resume BuildingWhen it comes to building a résumé, it’s important to know what to include and how to get an employer to notice yours. Typically, a hiring manager will form an opinion about you and your résumé within about 10 minutes, so your résumé needs to grab someone’s attention … and fast.

So, what does a great résumé include? Make sure you include these items to maximize your job search results.

The Basics. The basics for any résumé include your name, address, phone number, and e-mail address. And when it comes to listing an address, be sure to include a permanent address to ensure that if an employer sends you something, you will receive it. Also, for e-mail addresses, think professional. A great way to get overlooked for a job opportunity is to include a non-professional e-mail address, such as love2party@gmail.com. Instead, have a more professional e-mail address to include, such as jane.doe@gmail.com. Employers look at every detail on your résumé when deciding if you’re the right employee for them.

Educational Background and Experience. Include what your major is or what certifications and training you have received. The more you include the better. Also, list which school or votech you graduated from or that you’re attending. However, when it comes to your grade point average, only list it if it’s 3.5 or higher.

Objective and Summary of Skills. It’s never a bad idea to include a clear, direct objective and summary of what you’re looking for and what you can offer an employer. Remember, when it comes to a résumé, your ultimate goal is to tell them what you can do for them, not what they can do for you.

For example, if you’re applying for an ad copy writer position, list your top skills that would showcase to the employer why you are the best choice for the job. Keep this object short – only a few sentences at most – and communicate your passion for the job. Grab their attention early on in the résumé.

List of Achievements. Once you’ve told an employer in your objective and summary why they should hire you, you have to show them why. This is the section where you can go more in depth about your skills and abilities. It’s also OK to brag on yourself a little here. Tell them about honors, awards, and recognition you’ve received regarding your area of study. List internships or major projects you worked on that got rave reviews? Did you showcase a major community project for your school?

If you received an award for being the best of the best, include that too. Let a potential employer know what you’re able to do! The more impressive you appear, the better. But remember, a cardinal rule of creating a résumé is to keep everything truthful. Don’t fudge the truth even a little to seem more impressive. If an employer ever finds out you did, your career with them would be over before it ever gets started.

Community and Extracurricular Activities. Be sure to list all the organizations you have been involved in at school and outside of school. Since you don’t have a lot of on-the-job experience yet, this is a great way to show how you’re putting your skills to use.

These are some basic must-haves that every résumé should include. One other thing to keep in mind is the format you use. Usually for recent college grads, a combination of a chronological and functional format  is a good choice. The chronological format lists your experience in a timely order, while the functional format focuses more on just your skills and abilities overall. Also, check out additional tips for getting past resume gaps.

Finally keep the overall design basic and try to keep your résumé to one page in length. The busier your résumé appears, the more distracting it will be. When it comes to the design, less is more. Also, create your résumé in Microsoft Word, but save your final copy as a PDF version.

Follow these tips to make sure you start your job search off on the right foot. Tune in next week for information on creating a list of references.

Full-time Job Versus Internship

Full-Time vs InternshipSummer’s fast approaching, and for some, that means college graduation and summer break is right around the corner. With a new-found freedom from school, homework, and classes, what would you do with your free time? Your answer should be to get a J-O-B. And, right now is the time to start looking.

Every new grad wants to land a full-time job with a great starting salary and benefits right out of school, but what if you can’t find a job right away in this economy? Don’t worry. If you’re striking out, consider applying for internships, even if you’ve already had one. They are a great way to get your foot in a company’s door, especially today.

Internships are a good option for companies trying to identify candidates who will be a good fit with their culture. An internship also allows you to take a look at the company to make sure it’s someplace you could see yourself working long term. In addition, some companies offer interns a stipend or a small amount of pay. That can help cover transportation costs to and from work, money for eating out, and some professional clothes. Do a good job as an intern and you could end up getting offered a full-time job when your internship comes to an end.

So, what do you need to start doing today in preparation for finding a job? Here are some key tips to follow.

Get your résumé together. Include info about your degree and experience. List all the activities you’ve helped with in school, in the community, etc. Since you don’t have a ton of professional job experience yet, this helps show employers the skills you do have. Be sure to tailor your résumé to the job you’re applying for. You really want to make your résumé stand out from the crowd.

Start networking. Now is a great time to start networking with professionals in your field of interest. By attending networking meetings, you can easily find out who’s hiring or who needs an intern. And, be sure to have your résumé with you when networking so you can give it to the contacts you make. Also in combination to your networking in person, don’t forget about networking on social media sites too.

Look the part. It’s time to ditch your favorite jeans with the holes in the knees, flip flops, and T-shirts for some professional attire to get people to take notice of you. This shows others you are serious about finding a job.

Be positive. Interviews and networking events can be nerve wracking, but don’t forget to smile when you introduce yourself. When people ask how you’re doing, give them a big smile and tell them you’re great. They’ll be interested to know why and learn more about you. Here are some additional tips to make sure your nonverbal communication sends the right message.

These tips can help you as you begin your job hunt. As part of My Entry-Level Life, we’ll be going into detail each week on a different topic to help you make a transition from where you currently are to your entry level job. Tune in next week as we talk more about how to build your résumé.

Share your thoughts about this series with us here. We want to know how you’re approaching the job hunt for your entry-level position.

Could Your Cubemate be Your Next Boss?

Coworkers Eight hours a day, five days a week, you share workspace with your co-workers and peers. During the work week, you discover their habits and quirks, and they discover yours. You go to lunch together. You celebrate birthdays and company milestones. You discuss office politics and swap stories about your boss. You develop routines and adjust to the customs and dynamics of the team. And, you learn to like – or dislike – your co-workers, depending on their personality and yours. Either way, you all learn to work together. But, what happens when the dynamics change and your office comrade – or worse, your office enemy – becomes your boss?

When a peer or co-worker is promoted above you, the adjustment can be difficult, no matter how amiable your rapport has been. Following these tips could make the transition smoother for yourself, your new boss, and your entire team.

Be Respectful. Choosing to respect your superiors and co-workers alike is always a good idea. It may not always be the easiest task – especially if you’ve seen them at their worst, like during an out-of-hand office Christmas party. But, showing respect to everyone you encounter is well worth it. When you demonstrate respect, they’ll often give you the same respect in return. And, respecting your co-workers from the start will help prevent any awkwardness should one of them become your boss in the future. Even if you feel a new boss doesn’t deserve your respect, their new position demands it. So, demonstrate your respect by being conscious of your speech, habits, and attitude when you’re at the water cooler or break room, during meetings, in the cube, and throughout the day.

Be Patient. Remember that your newly appointed boss is new to their job, so cut them some slack. Even the most experienced managers and executives make mistakes. Just like you, they’re only human, and errors and oversights will happen. So, be patient while they’re figuring things out.

Your manager may feel the need to institute some professional distance from peers once they’ve been promoted. Follow their lead and allow the relationship’s dynamic to evolve. Understand that your new boss may need to establish some clout and influence with the team in the beginning. Patience is a virtue and an asset your supervisors value, so don’t sweat the office politics, changes, and adjustments. Instead, take it in stride.

Feel like you’re losing your patience? Check out these tips to regain your serenity at work.

Be Flexible. Employers want and need flexible employees because life and work often require it. Be a flexible employee who’s willing to take on tasks and projects even when they don’t fall within your job description or title. You may not be accustomed to taking orders from your co-worker-turned-captain, but be a team player and go with the flow when plans change.

When problems arise, help be the solution instead of just another roadblock. Being a flexible employee will make your boss’ job easier, which can make your job easier too! With so many work-life headaches to handle, being a helpful and flexible employee your employer can trust will help you standout from the rest.

When work relationships change, the transition can be difficult for the team. But, by being a respectful, patient, and flexible employee, you can help calm rough waters and get noticed as a valuable employee your company and your new boss can’t do without.

Professional Lessons from the Barnyard

Some days, the hustle and bustle of cube life doesn’t seem all that different from a barnyard full of animals. The gossip group around the water cooler sounds like a henhouse full of clucking chickens. Your cube-mate’s laugh breaks your concentration like the hee-haw of a mule. And, the papers stacking up around your desk make you feel like a tired work horse. But, despite the negative attributes your daily routine may share with a brood of barnyard animals, if you look closely, there are also positive characteristics you can learn from all creatures – great and small – to improve your work environment and career.

Not sure where to start looking? Follow theses examples to be a whole different kind of employee that companies need to lead the pack.

Be loyal like a dog. Learn an old trick from man’s best friend and be a loyal and dependable employee to your company, your supervisor, and your team. Employers know that loyalty can be a hard thing to come by, so they value trustworthy employees with devotion. By being loyal, you will stand out as top dog. You can prove your loyalty by keeping confidential information confidential, ignoring and avoiding harmful office gossip, and being a dependable employee everyone can count on.

Every dog has its day. So, choose to be reliable and faithful in your daily tasks, actions, and attitude and your loyalty will be rewarded with the affection and respect of your employer and your entire team.

Keep cool like a pig. Pigs don’t have functional sweat glands, so when things get hot, they have to cool themselves down with water or mud before they overheat. Losing your cool at work can be a career killer. So, it’s important to always maintain your composure in the office. When you’re faced with stressful situations, don’t sweat it. Instead, take a deep breath and take everything in stride, because reacting inappropriately or unprofessionally will only add fuel to an already hot fire.

Since rolling around in a mud hole is not an option, if you’re having trouble staying calm under pressure at work, take a break, find someone outside of work to talk to, or listen to music to improve your serenity and keep your cool.

Rule the roost like a rooster. No matter what your title or job position, you can be a team leader who motivates your co-workers to succeed. Start every day by rousing your colleagues with a positive and energetic attitude and outlook that is contagious. Be sure to crow loudly about your co-workers’ accomplishments and triumphs with sincere praise and celebration. Protect them from the sly predator of negativity by carefully guarding your own outlook and approach to life, work, and your company.

So, next time work gets a little crazy and messy like a pig sty, keep your cool, be a loyal and dependable employee who motivates your team, and you will be the needle in the workplace haystack.

Even the Best Job Has Its Bad Days

Last year, Ben Southall beat out 34,000 other applicants in a competition for the “best job in the world.”  The job was a six month assignment to explore and blog about the Great Barrier Reef Island off the coast of Queensland in northeast Australia while earning a cool six figure sum.

Since July, Southall has been hard at work living in paradise, strolling the beaches, exploring the wonders of the sea, scuba diving, surfing, sailing, and having breakfast with koalas. But, last week while on the job, he was stung by a Irukandji jellyfish, proving that every job – even the very best job – has its ups and downs.

Found mostly near Austrailia, Irukandji jellyfish are miniscule to the human eye but extremely venomous. Despite their size, they pack a powerful and sometimes even fatal punch. Fortunately, Southhall has fully recovered from his injury and is back on the beach for another day at the office.

Whether you’re being stung by a venomous jellyfish, dealing with an annoying coworker, being buried under a load of paperwork, or having to let someone go, every job has its bad days. These days are not a lot of fun, but they are an opportunity to learn, develop, and grow personally and professionally.

Dealing professionally with an annoying coworker can teach you how to respond tactfully in difficult situations – a must for developing management skills. Tackling the paperwork that is stacking up can help you learn to prioritize, and manage your tasks and time. And, if you’re paying close attention, it can even teach you when to ask for help or direction. A dangerous jellyfish sting taught Southhall to always wear a stinger suit when in the Australia waters.

The bad days can help prepare you for future obstacles and challenges. They can force you to diagnose inefficient areas in your work processes to adjust and avoid future pain. Bad days help you recognize and appreciate the good ones. After all, what would good days be without bad ones to compare them to? So, the next time you’re faced with a bad day or even a number of bad days, take a deep breath, and focus on what you can gain from it.

Giving Thanks this Holiday Season

With the holidays in full swing, it’s time to celebrate and reflect on all we’re thankful for. Although 2009 has been a rollercoaster year, we each have many reasons to be joyful. This holiday season, take time to think about all the things you have in your life, rather than what you don’t. Focus on family, friends, good health, a home, a job, etc. If you look closely, you’ll find you have a lot to be thankful for.

Another thing to be grateful for is the start of a new year. The year 2010 will bring with it a new beginning and a fresh start. Each day is a new opportunity, full of possibilities and hope. So, start dreaming big and reaching for the stars as the new year approaches.

We want to know what you’re grateful for this year. Share your thoughts in the comments section below. From all of us at Express, we wish you a happy thanksgiving.