Keep it simple
The ideal length for most cover letters is two or three short paragraphs on one page. Most likely, if your cover letter is too long, it won’t get read. Your goal is to explain why you want the position in as few words as possible. This means that your wording should be easy to read and understand. By staying away from long, rambling paragraphs, you’ll keep the reader’s attention. Impress the recruiter with your qualifications, not your fancy writing.

To avoid seeming flashy, use a simple font in black or charocal. If you’re e-mailing your resume or posting it online use a sans serif font like Arial or Helvitica.

Pay special attention to punctuation and grammar as well. A recent survey revealed poor grammar as the top reason why employers ignore applicants’ cover letters. Keep in mind, your cover letter is a written introduction of yourself. What first impressions will you send to potential employers?

Know who you’re writing to
Have you ever noticed how quickly hearing your name gets your attention? The same is true for employers who see their names on cover letters. The greeting is the first thing a reader will notice, so make sure it is written to the right person. Take the time to find the name of the employer, and spell it correctly when you address the letter. If you’ve met or talked with the hiring manager previously, make note of that in the introduction. Using “to whom it may concern” or “dear sir/madam” is too formal and impersonal.

Remember that your cover letter should include three basic parts: an introduction paragraph, a qualifications paragraph and a closing. The introduction paragraph should tell the employer why the position interests you. What is it about the company that you like? Research the company to find its mission, basic goals and achievements. Explain how you fit into this culture, but keep it short!

The second paragraph should be a brief description of why you qualify for the job. Specify skills you have that are listed in the job description for the position. Don’t paraphrase your resume. Instead, focus on telling how your experience and career goals are relevant to the position.

In your closing, restate your interest in the position and your intent to follow up. Include your availability for an interview and give a date that you’ll call if you don’t hear from the employer. Taking the initiative to follow up will show that the position is important to you. Also, make sure your contact information is correct and easy to find.