Tag Archives: entry

2-4-6-8 Here’s How to Motivate!

Motivate Yourself at WorkAt some point in our career, we’ve fallen into that rut. That mysterious slump that can drag our productivity down to a near halt. Our brains check out and we do the minimum amount of work needed to avoid getting in trouble. Some workers hitting a slump might not get that bad, but the temptation and desire to slack off can slowly grow into a career problem sooner than you think.

Sometimes seeing the fruits of your labor takes longer than expected. Success takes time, which is often longer than you’d like. Because success doesn’t happen on your time, it can be easy to get discouraged, making it harder to achieve the success you deserve.

The key to motivation is to find small achievable goals that will help keep you consistently on track. You will have to look deep inside yourself and discover what you want to accomplish at work and how you are going to do it. Here are some things to ask yourself that will help jumpstart your motivation and get your workplace mojo back.

What Are You Doing?
The most important thing you can do to get motivated is to define your purpose, and figure out why you are working. While some workers look for jobs that are fulfilling or enjoyable, others are just trying to find something that pays well or just enough to feed their family. There isn’t a purpose that is better than the other, it’s a matter of finding the one that works for you. Once you find your driving factor, the prospect of accomplishing that purpose helps set up your career goals and keeps you motivated.

What Does That Have to do With Your Employer?
Now that you’ve found your workplace purpose, take a moment to think about what your employer sells, makes, or provides. Take what the company does to sell or serve its product and figure out how you can use that purpose to fit within your role. The more closely you associate your goals with your company’s goals and services, the better you’ll be able to motivate yourself to do what’s necessary to get your job done.

If you are unsure about your employer’s goals and motivations, ask your manager to set up some time to discuss the company. If possible, include an upper-level director who can give a different perspective. You can get some direction and a possible boost of motivation when talking to upper management.

What Does That Have to do With Your Team?
Odds are, you work with other people. They rely on you every day to get the job done. Your team has specific goals and purposes that fit into your employer’s goals. If your team hasn’t already defined their goals, ask to layout your team’s key objectives and goals that will drive sales, increase awareness, or whatever purpose your employer has. Hearing from your co-workers about what needs to be done and why it’s so important can be the extra kick you need to find motivation.

Another way to find motivation beyond focusing on goals is to ask for extra tasks or minor projects to be completed. Taking a break from your daily tasks can give your brain and body a chance to recharge while still being productive.

What Are You Going to do to be More Ambitious?
You’re bored with the normal, right? That’s why you’re in this slump. That’s why you need to break away from the safe and secure. Find out what you can do to contribute to your team’s objectives and be daring. Don’t choose anything that is too risky, but give yourself a challenge that is exciting and inspires you.

Motivation starts from within. Once you find your inner drive, you can work to overcome the challenges that you could face. What are some ways you’ve found motivation at work? Let us know in the comment section below.

Foolproof Conference Calls: 3 How To Tips

Conferencecall_Jan_2012_webIf you’ve ever been asked to set up a conference call, you know first hand the anxiety that comes with meetings conducted this way. So many things can go wrong, from the phone conferencing system, or web conferencing software not working to attendees not calling in on time. Conference calls are normally necessary when a question is complex, a decision is trying to be reached, or an idea is being pitched, which can all be stressful conversations in person, without the added challenges conference calls can bring. Here are a few tips to take control of the situation, help you plan for the call, and conduct a successful meeting. 

1. Plan in Advance

When it comes to setting up a conference call, don’t leave anything to chance. Before you set up the call make sure you understand what is expected. Some technical questions to ask are:

  • Will you need to be able to share a slideshow or your computer screen?
  • How many people will be on the line and will you need to be able to mute the lines?
  • Will the audio call and/or the visual presentation need to be recorded?
  • How long will the call take?

You’ll want to schedule the call like you would schedule a meeting, using your calendar software to make sure that everyone involved will be available. Resist the urge to send an email with the details, instead send a meeting request containing the conference call logistics to ensure that it will show up on the calendars of the attendees and not be lost in their email inboxes. Prior to sending the meeting request, confirm the phone number, access codes, and online presentation link so that all of the information is included in the initial meeting invite. Don’t make it difficult to find the log-in information by sending separate emails and meeting requests – communicate clearly in one message. Also, include an agenda or list of questions that will be addressed. Giving your attendees time to gather information they need prior to the call will help you achieve your objectives and have a better discussion on the call. Conference calls can be effective ways to clear up confusion and seek direction, as opposed to several email threads or discussion threads trying to seek a resolution, if people are prepared in advance for the conversation .

2. Rehearse

If several individuals on your team will be involved in a call to make a presentation to a client, make sure everyone knows in advance who will be taking the lead. As the initiator of the call, you are expected to start the discussion and ensure all necessary items are communicated and decided upon with the meeting time. Again, if several of you will be talking during the call its best to rehearse the presentation to make sure everything flows together and the transition among speakers is a smooth transition. It’s important to keep callers engaged and a smooth presentation is a good step in doing that. When a call seems disorganized and lacks an agenda attendees can start to tune out and focus on the work at their desk instead of engaging in the conversation.

3. Set Up in Advance

About 30 minutes prior to the call, confirm the phone number and access codes of the call and make sure that was the information sent in the meeting request. Check to make sure your conference call was set up for the right date, in the right time zone, and for a.m. or p.m. With some conference bridges, an error in one of those fields will block callers from dialing in. If you’re hosting the meeting in a conference room, make sure the web conferencing and phone conferencing lines are all in working order and turned on 15 minutes before the call begins. If you have to download any software for the call, make sure you’ve done that the day before the call on the machines you’ll be using. You’ll reduce the stress of your fellow participants if everything is flowing smoothly before the call even begins. Prior to the call beginning, make sure you know how to mute/unmute callers and how to record the presentation and/or audio portion. One last trick for success is to dial-in with the call participant information from your cell phone after you’ve activated the call to make sure everything is working correctly. Also, let a teammate that is not on the call know the log-in information so they can direct anyone who has misplaced the information how to join.

All of the time you’ve invested prior to the call will pay off in a successful call, saving you time in the long-run. And your participants will appreciate your respect for their time with your attention to detail in hosting a successful conference call.


By Rachel Rudisill